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Data rooms are typically used in mergers and purchases to conduct due diligence, however they can also be used to raise money, in the initial public offering (IPOs) and legal procedures. If you’re looking for a place to store, share and collaborate on confidential documents in a secure environment or speed up due diligence in any kind of business transaction, it’s important to find the best virtual data room management software for your needs.
A good feature to look for in a VDR is a powerful search engine that can locate any document in mere minutes. It should include a range of filters and features like labels, tags and optical character recognition (OCR) and auto index numbering. It should also be able to download an encrypted PDF of any type of document with just one click.
Find a program that allows you to customize the appearance of a data room. You can also add a customizable logo that is displayed on every document when it is opened or printed. This allows you to prevent screen-shots and other violations of privacy and security.
Finally, a great data room should include a task management tool which allows you to assign editing and reading tasks to users outside of the room. It should give you complete information about each task’s status and let you keep track of your progress.