Online board meetings can be an effective method for making decisions that are effective. If they aren’t well run, they may result in boringness and low levels of engagement. To get your virtual meetings to be more engaging, follow these simple tips to improve the quality of your discussions and enhance efficiency.
Share the agenda before the meeting with all attendees to ensure that everyone understands what’s going to be discussed. Consider asking your board members to tune in from a quiet space without distractions. Also, you can ask your participants to utilize your virtual meeting software’s “raise hand” function when they want to speak in order to prevent over-talking and missing the important point.
Keep the meeting focused on the most important issues by establishing a mutually agreed-upon maximum amount of time to speak for each item. This lets everyone take part and keeps discussions from getting off-topic or distracting other participants. Encourage your board to mute their microphones when not speaking to https://protectednetwork.org/what-to-look-for-in-a-board-portal-provider/ silence background noises like pets, kids and coworkers.
Last but not least, close the meeting promptly. This shows respect for the time of your fellow board members. It is also a best practice to distribute the minutes at the time the meeting has ended. It can also be helpful to simplify the process of recording and sending minutes making use of the built-in features in your software for managing boards, such as inline task delegate.
This will ensure that all board members are on the same page as to what happened during the meeting and what must be done in between meetings.