It’s important to be aware of possible challenges as more business including board meetings what is the main focus of corporate governance is conducted remotely. If it’s about reducing engagement or creating a secure meeting space there are best practices that should be followed to ensure your next board meeting via remote is as successful as possible.
The most difficult task is to ensure that all board members are at ease with the software used for virtual meetings. While the majority of modern board management software is easy to use however, some individuals may be unable to make the change. Making sure they are trained prior to the actual meeting can help make this transition easier. Also, allowing attendees to test the software prior to the meeting could be beneficial.
During the meeting, it’s vital to have an agenda that allows all participants to contribute their thoughts. This helps keep the conversation focused and stops the meeting from drifting off into ineffective territory. It’s also helpful to have a facilitator that can monitor the flow of discussion and address any issues that arise.
It’s important to conclude the meeting by summarizing what was discussed as well as the key results. This will help reinforce the most important points for your board members to ensure they are able to continue pushing forward the organization in the weeks between meetings. It’s also a good idea to ask for feedback after the meeting, so that everyone feels like that their views have been heard.