When it comes to a remote board meetings the participants are less compelled to be attentive than when they are in person. It’s easy to give into the temptation to check your email, eat a snack, or answer the phone. You can overcome many of these issues by organising your meetings efficiently. The following best practices will help you keep your virtual meetings on time as well as secure and efficient.
Make use of a trusted online portal that has board management software, which includes agenda builders, video integration and other useful tools like document centers and task managers. These tools allow you to conduct meetings without having to leave the portal and ensure that everyone has the ability to access them regardless of the location, time zone, or device. It’s recommended to assign a moderator to your meeting, since they will be able to oversee all of these systems and make sure that the technology is functioning efficiently.
Send reminders to attendees for the meeting at least 24 hours prior to the meeting. This will help reduce the number of no-shows. Also, ensure that participants have all the information needed to participate. Additionally, you can use an agenda template that lists specific call details so participants aren’t lost in http://www.boardgreenroom.com/ the conversation.
If a member cannot attend a remote board meeting they must provide the board with a letter detailing their reasons and any reasonable accommodations they require. The board must then determine whether the excuse is valid. This process can be complicated, but the board should strive to be as fair and consistent as is possible.