When selecting a data room be sure that it offers the features you require to make your project successful. VDRs vary in terms of the degree of security they offer and the kinds of files they support, and the number of users that can access them. VDRs also have different permission settings that can impact collaboration and document safety.
When evaluating the providers look at the ease with which it is for you to install the software, build folder structures, and invite users. Find out if the program offers a tool that permits you to quickly search for and download files, as well as index them according to your due diligence checklist. It’s also worth considering whether you’d prefer a flat file system or one that has an hierarchical structure.
If you plan to share the same files with a significant number of investors, consider the ability of the data room to limit concurrent access. This feature is especially useful to prevent leaks from happening because it ensures that less than one person is viewing sensitive files at the same time. Some VDRs allow users to place dynamic watermarks to files. This helps prevent recipients from sharing the files.
Then, consider the cost each provider charges for their service and how they gauge usage. Some providers charge by the page per user, per user or storage size. Others provide a subscription-based model. Be aware that contracts with a long term duration often include substantial discounts when comparing pricing models. Also, find out if the provider offers a free trial or demo version you can use to see how the service works for yourself.